Accompanying persons are not entitled to participate
in the conference sessions nor to conference documentation.
Registration Related Information
Detailed registration information, regarding any aspect, can be found below in this web page. Please use the table to switch sections.
| Conference Participation | Visa | Support | Social Events | Accomodation Registration | Transportation | Cancellation |
Registration can be accomplished by two options:
1) with an ONLINE ELECTRONIC FORM.
or
2) participants can fill in the REGISTRATION FORM word file(.doc) with all neccessary data and email it to info@ico-photonics-delphi2009.org. The payment form section should be sent by fax to the DLH Conference Secretariat: 00302265082764.
Conference Confirmation
Confirmation letters (by email) will be sent to all participants, after
having received Registration-Reservation form. In case that you have
not received a reply within 48 hours (weekends are excluded) from the
date of your submission, please contact us.
Each registered participant is entitled to all relevant conference materials, book of abstracts, proceedings as well as participation in the Official Opening and Closing Ceremonies, Reception and Gala Dinners and to the Guided Tour to the Archaeological Site and Museum of Delphi.
|
Fees () |
Early Registration Up to 15 July 2009 |
Regular Registration
|
|
Participant |
400 |
450 |
|
Invited Participant |
250 |
250 |
|
Participant from less favored regions( ICO/IUPAP rules) |
250 |
250 |
|
Student Participant (upon Student ID or other University Certification) |
250 |
250 |
|
Accompanying person |
200 |
200 |
Accompanying persons are not entitled to participate
in the conference sessions nor to conference documentation.
Participants requiring VISA to enter
the European Union (EU) or directly Greece should contact the
organizers by email
(info@ico-photonics-delphi2009.org)
or alternatively should contact the DLH
Conference Department.
Participants from less favored regions (ICO/IUPAP definition) as well as students are entitled to receive support for the participation to the conference. A reduced fee is already announced. Individual applications detailing personal data, CV and a statement of need can be sent to the organizers by email (info@ico-photonics-delphi2009.org). Every effort will be made to provide at least partial support to all applicants in need.
Participants may also benefit from
available special support actions some of which are announced here.
Registration includes participation to coffee breaks and light lunches, as well as participation to the social events as follow:
|
Social Event |
Unit Price |
|
Official Opening ceremony - Welcome Reception |
Free for registered participants, accompanying persons and press representatives. Non registered persons 25 p.p. |
|
Closing & awards ceremony Gala Dinner |
Free for registered participants, accompanying persons and press representatives. Non registered persons 50 p.p. |
|
Guiding Tour to Archaeological Site and Museum of Delphi. |
Free for registered participants and accompanying persons. |
|
Accompanying persons programme |
Free for accompanying persons. |
|
Excursion to Historical Locations (incl. Lunch) |
Free for accompanying persons (Special discount charge 45 p.p) |
|
Post-Conference Tour Packages |
To be announced. |
In the table below you can find the rates per person for the special 3-night & 4-night Accommodation Packages. Room reservations will be processed on a first-come-first-served basis once your payment has been confirmed. The conference secretariat will confirm the booking and hotel details.
Delegates are welcome to extend and enjoy their stay at the location or join one of the numerous post conference tours. Please request in case of more than 4 nights stay. A post conference program will be announced in due time.
ACCOMMODATION REGISTRATION IS RECOMMENDED THE LATEST BY 17 SEPTEMBER 2009 IN ORDER TO GUARANTEE THE ACCOMMODATION PACKAGE. AFTER THAT DATE ONLY INDIVIDUAL ARRANGEMENTS ACCORDING TO CURRENT AVAILABILITY WILL BE POSSIBLE.
4-nights special package (Rates per person for 4 night stay and free
bus
transfer to conference venue)
|
Hotel Category |
Single Room
|
Double Room
|
Twin Room
|
Triple Room
|
Suite (total price)
|
|
4 stars SUPERIOR |
470 |
310 |
310 |
260 |
1520 |
|
4 stars STANDARD |
420 |
250 |
250 |
227 |
1060 |
|
3 stars |
340 |
210 |
210 |
185 |
- - - |
|
2 stars |
260 |
180 |
180 |
165 |
- - - |
3-nights special package (Rates per person for 3 night stay and free bus transfer to conference venue)
|
Hotel Category |
Single Room
|
Double Room
|
Twin Room
|
Triple Room
|
Suite (total price)
|
|
4 stars SUPERIOR |
360 |
250 |
250 |
210 |
1140 |
|
4 stars STANDARD |
330 |
200 |
200 |
180 |
810 |
|
3 stars |
270 |
170 |
170 |
150 |
- - - |
|
2 stars |
210 |
150 |
150 |
140 |
- - - |
Accomodation, for extra
nights besides those which correspond to the conference dates, is also
possible with rates as listed in the table below (prices are per
person):
|
Hotel Category |
Single Room
|
Double /Twin Room
|
Triple Room
|
Suite (total price)
|
|
4 stars SUPERIOR |
110 |
60 |
50 |
380 |
|
4 stars STANDARD |
90 |
50 |
47 |
250 |
|
3 stars |
70 |
40 |
35 |
--- |
|
2 stars |
50 |
30 |
25 |
--- |
IMPORTANT NOTE: ACCOMMODATION
PACKAGES OFFER FREE BUS TRANSFER FROM ATHENS INTERNATIONAL AIRPORT (A.I.A) TO DELPHI
CONFERENCE LOCATION AND RETURN TO A.I.A. - PRELIMINARY TIMETABLE
INDICATED BELOW IN THE TRANSPORTATION SECTION.
Shuttle and other transportation Services
|
Type |
Location |
Fare |
|
BUS (4 & 5 stars)
|
Athens International Airport Athens city Delphi Preliminary Departure Timetable: TUESDAY 6/10:14.00 17.00 19.00 WEDNESDAY 7/10: 12.00 15.00 18.00 Return trip timetable to be confirmed in due time |
Included in the accommodation package. |
|
TAXI (Lux) |
From Athens city From Athens International Airport Other ...................................................... |
170 180 On request |
OTHER TRANSPORTATION OPTIONS ARE DETAILED
IN THE TRAVEL SECTION OF THE CONFERENCE WEBSITE. ASSISTANCE/ARRANGEMENTS CAN BE OFFERED BY THE
CONFERENCE SECRETARIAT UPON REQUEST.
CHANGES & CANCELLATIONS POLICY
All cancellations must be made in writing
via fax or e-mail to D.L.H. Conference Dept. A registration
cancellation fee of 70 applies up to 17 Sept 2009, after which date
registration is non refundable. Accommodation cancellations received or
postmarked (a) up through 6 Aug. 2009, receive 85%
refund, (b) up to 17 Sept. 2009 receive 50% refund, (c)
after 17 Sept. 2009 or non-shows are non refundable. Refunds will be
processed within 30 days after receipt of written
cancellation.